Setting a Standard
of Excellence in Service
Our staff of dedicated professionals bring technical excellence and innovation in providing quality advice and comprehensive solutions.
We are driven by providing best quality and professional services to all our clients and projects at exceptional value. Our customer-focused work ethic leads us to deliver performance with a sense of urgency.
We believe that adhering to our principles, nurturing our values and accomplishing our vision to provide state-of-art professional services is far more important and crucial than a steeper business growth curve.
Our contributions have had significant and measurable impacts on the successes of all the programs and PCI has become a leading name in the markets we serve. Starting from Program Charter and Management Plan, we establish Project Office, organization, structure, develop budget and schedule baselines, risk register, and systems, processes and procedures.
In addition to, and sometimes as part of larger ($1 Billion +) programs, members of PCI staff have also managed multiple projects ranging from $1 million to several hundred million. The scope includes design and contract management, oversee the progress, timely reports, weekly progress meetings, change management, quality compliance, ensure safety, health and environmental standards and risk management.
One of the initial steps to managing any multi-project or program undertaking is to establish a Project Management Plan. The experts at PCI, following the PMI (Project Management Institute) guidelines, have developed and implemented several such Project and Program Management Plans. These plans are developed with an objective to incorporate both tactical and strategic management techniques to increase the likelihood of success of a project or program.
The Project/Program Management Office (PMO) experts at PCI have years of experience in developing the framework and implementing such organizational entities referred to as “PMO” on large and complex capital improvement programs. These PMOs are not always isolated entities; rather they can be embedded within an organization and can fill many different roles. We understand that different types of projects are managed differently and therefore, affect the role and structure of the PMO.
Before accurate budgets and schedules can be developed, the true scope of a project must be determined. Project validation requires patient research, accurate documentation, and the participation of all the key stakeholders. The result of the validation process is a concise record that clearly describes the scope and purpose of the project, the preliminary estimate and budget and the initial project schedule.
In any organization, a written reference defining the standard method of completing everyday tasks is essential. One major purpose of having well understood processes is to improve the overall quality and consistency of documentation and service. PCI has helped develop project and program standards on a diverse range of projects from transportation to environmental, and from program management to construction management to alternative delivery methods.
These PMOs are not always isolated entities; rather they can be embedded within an organization and can fill many different roles. We understand that different types of projects are managed differently and therefore, affect the role and structure of the PMO.
The object of a risk management system is to identify, asses, quantify and prioritize potential project and programmatic risks so that they can be properly monitored and where necessary, mitigated. PCI staff have extensive risk management experience as both facilitators of the risk management process and support in defining potential risks and both their probability and severity of potential impacts to cost, schedule, quality, safety and public perception.
Every job requires the right tools to perform it. In the case of large projects and programs, the Management Information System (MIS) must be a system that provides managers with the tools to organize, evaluate and manage those projects. PCI works with clients to customize the MIS to their specific needs and requirements in order to provide the tools for timely decision making and efficient execution of the work. Our goal in MIS is to establish a single source of truth for project information, configure dashboards for all organizational roles and team members and provide early-warning indicators for project and portfolio problem areas.
These PMOs are not always isolated entities; rather they can be embedded within an organization and can fill many different roles. We understand that different types of projects are managed differently and therefore, affect the role and structure of the PMO.
A comprehensive document control system ensures that all documentation and organizational processes adhere to established processes, contractual requirements, and regulatory rules and is essential to the successful outcome of any project or program. We have years of experience in developing standardized web-based document libraries for each storage, backup, retrieval, flow, distribution, archiving, and control of documents.
Over the years PCI has gained a reputation as the premier project and program controls provider in the markets we serve as we continuously look to expand our quality and levels of services. We develop, implement and manage program controls systems and procedures for a better project strategy to proactively identify problems and warning signs and recommend specific plans and strategies to meet program goals and objectives and assist with tools for better control.
PCI’s expert staff have successfully built and maintained CPM schedules from small commercial projects to multi-Billion-dollar infrastructure programs. Starting from the initiation phase to develop schedule specifications and procedures to implementation phase, which includes defining the work breakdown structure (WBS), baseline schedule development and resource and cost loading, PCI has the right expertise. Some of the scheduling services include:
- Overall Program or Master Schedule
- Preliminary Schedule
- Detailed Construction Schedule
- Resource & Cost Allocation
- Baseline Schedules
- Contractors’ Progress Schedules
- Risk Analysis & Mitigation
- Claims Review and Analysis
- Recovery Schedule
- “What-if” Scenarios
- Forensic Analysis
- Analysis of variances
- Earned Value Management
- Delay and Time Impact Analysis
- Scheduling Procedures and Manual
- Scheduling Specifications for Contracts
- Schedule Concepts and Software Training
Monitoring and controlling a projects costs during the life-cycle of the job is an integral component of an effective project controls system. Our experienced cost professionals have built and maintained cost systems on some of the most complex programs in the country. We utilize the best in class software or develop our own database system depending on the needs of the client and the complexities of the project or program.
Our cost systems accurately track budgets, contracts, change orders, estimates and completion, actual costs and project earned values. We also develop cash flows which integrates schedule information from the CPM schedule and cost information from the cost system to generate cash flow graphs and reports.
Budget control starts from the establishment of the baseline scope and budget of a project or program. The control system sets a process for budget changes and transfers and tracks those changes in a logical and straightforward manner. Budgets are reviewed periodically and in the case of large organizations, on a yearly basis to reestablish a rolling plan for the next fiscal years.
An effective change management system is critical to the success of any large and/or complex project. PCI has extensive experience in building and executing change management practices on both large scale and fast track projects. From development of the change process, creating methods of establishing merit, establishing change review committees, analyzing contractor proposals, providing independent cost estimates, expediting approvals and properly documenting each change; PCI is your solution to avoiding costly claims and keeping your project or program on track.
Even when all parties have the best of intentions, disputes can happen. As an Owner, you want to have an experienced and qualified third party looking out for your interests. We have worked with a number of Dispute Resolution Boards and PCI’s staff of experts can provide independent and detailed analysis of each claim along with recommendations on how best to settle the issues to achieve the best outcome for the project and the owner.
Most large scale programs are funded through multiple funding sources. Whether they be private funds, revenue bonds, federal grants, state and local appropriations, donations or others; tracking the source of the money is crucial to guarantee your project or program has adequate funding to meet its spending needs. Our systems will ensure that all funding is properly accounted for and will assist in the determining when additional funds, including bond sales, are required to support the progress of the work.
A comprehensive document control system ensures that all documentation and organizational processes adhere to established processes, contractual requirements, and regulatory rules and is essential to the successful outcome of any project or program. We have years of experience in developing standardized web-based document libraries for each storage, backup, retrieval, flow, distribution, archiving, and control of documents.
Every job requires the right tools to perform it. In the case of large projects and programs, the Management Information System (MIS) must be a system that provides managers with the tools to organize, evaluate and manage those projects. PCI works with clients to customize the MIS to their specific needs and requirements in order to provide the tools for timely decision making and efficient execution of the work. Our goal in MIS is to establish a single source of truth for project information, configure dashboards for all organizational roles and team members and provide early-warning indicators for project and portfolio problem areas.
Our owner representation services range from pre-construction to developing CM processes and procedures, negotiating and ensuring compliance with the terms and conditions, coordination amongst multiple contractors to improve project team collaboration, streamlining field communications, document administration to integration of contract management with project management
We administer and manage Requests for Information (RFIs), submittals, change requests and proposals, non-conformance reports (NCRs), payment application review and processing, document control and contract closeout.
PCI has extensive experience in building and executing change management practices on both large scale and fast track projects. From developing the change process, establishing merit, follow change review committees, analyzing contractor proposals, providing independent cost estimates, expediting approvals and properly documenting each change; PCI is your solution to avoiding costly claims and keeping your project or program on track.
Even when all parties have the best of intentions, disputes can happen. As an Owner, you want to have an experienced and qualified third party looking out for your interests. We have worked with a number of Dispute Resolution Boards and PCI’s staff of experts can provide independent and detailed analysis of each claim along with recommendations on how best to settle the issues to achieve the best outcome for the project and the owner.
Nothing can stop a project faster than non-payment of contractors and consultants. An effective system must be in place to allow for timely review and approval of payment applications and invoices. We ensure establishing payment processes and procedures, tracking systems, review of payment applications, ensuring compliance with schedules, monthly reporting, as-builts, affidavits, small business compliance, etc., and track small business utilization and retainage.
The final and often most cumbersome step of a project is the closeout phase. Having an effective system that facilitates a timely closeout process is crucial. Our services include – punch list development and tracking, operational readiness, contract compliance, closeout document checklists such as O&M Manuals, Record Drawings, Warranty tracking and final release of retainage and payment.
Following AACEI (American Association of Cost Engineers International) guidelines, PCI staff have decades of developing bottoms-up conceptual and parametric estimates, engineers’ detailed estimates, bid proposals for Design/Build, P3s and Design-bid-build contracts.
The project/program budget provides the owner with the best estimate of how much those undertakings will cost, which in turn helps to manage expectations while providing information to develop cost/benefit analysis. In developing the budget, the team at PCI incorporates all cost elements such as owner direct and indirect costs, labor, material, equipment, specialized subcontractors, insurance & bond, general conditions, mobilization, general administration, office overhead, profit, risk, mark-ups, escalation, contingency, and management reserve.
As part of our services, PCI’s staff of experts can provide owners with unbiased and objective reviews of contractor and consultant bids and proposals. Services we provide include – contractor bid evaluation, qualification matrix development, review of commercial and contractual proposal components, schedule and cost evaluations and award recommendations.
Following SAVE (Society of American Value Engineers) guidelines, PCI has years of experience in performing and facilitating Value Analysis and Engineering studies on various projects. Our services include facilitation of VE process from project information gathering support, analysis of project requirements, idea generation to evaluate feasibility of specific value improvements, provide estimating and schedule support and assist in the selection of best value alternatives.
PCI has extensive experience in building and executing change management practices on both large scale and fast track projects. From developing the change process, establishing merit, follow change review committees, analyzing contractor proposals, providing independent cost estimates, expediting approvals and properly documenting each change; PCI is your solution to avoiding costly claims and keeping your project or program on track.
Even when all parties have the best of intentions, disputes can happen. As an Owner, you want to have an experienced and qualified third party looking out for your interests. We have worked with a number of Dispute Resolution Boards and PCI’s staff of experts can provide independent and detailed analysis of each claim along with recommendations on how best to settle the issues to achieve the best outcome for the project and the owner.
We provide quality inspections for each project.
We will commission your project every step of the way.
The final and often most cumbersome step of a project is the closeout phase. Having an effective system that facilitates a timely closeout process is crucial. Our services include – punch list development and tracking, operational readiness, contract compliance, closeout document checklists such as O&M Manuals, Record Drawings, Warranty tracking and final release of retainage and payment.